COMPLAINTS

Complaints

If you feel dissatisfied with the service you have received

We will always endeavour to provide you with a high level of customer service. It is important that we listen to customers’ feedback as this enables us to improve our standards of service for the future. If you have a concern then please let us know as soon as possible in order that we can try to put things right.

This procedure outlines the process we will use to promptly and fairly deal with any issue you raise.  We will provide a copy of this procedure on request and when acknowledging a complaint. We record and monitor all complaints to ensure the matter is dealt with properly and that action is taken to avoid a similar problem arising in the future.

We regard a complaint as being:

‘any oral or written expression of dissatisfaction, whether justified or not, from, or on behalf of, a person about the provision of, or failure to provide, a financial service or redress determination, which alleges that the complainant has suffered (or may suffer) financial loss, material distress or material inconvenience’

Making a complaint

You may register your complaint with your usual contact, either by email, in writing, by telephone or in person. Alternatively, you can contact our complaints officer as follows:

Post:   Lorraine Curtis, Complaints Officer, Wentworth Alexander Limited, Redlands, Cliftonville, Northampton NN1 5BE

Email: complaints@waib.co.uk            Telephone:     01604 904 001

Please note that we are not responsible for, and will not pay, any third party costs you incur in pursuance of your complaint.

Acknowledging your complaint

If your complaint cannot be resolved by the close of the third business day following receipt, we will promptly send you a written acknowledgement of your complaint.  For complaints resolved within three business days a response confirming the resolution will be issued.

If you make an oral complaint, our written acknowledgement will set out our understanding of your complaint.

If we have reasonable grounds to be satisfied that another firm may be solely or jointly responsible for the allegation(s) made, we will promptly forward the complaint, or the relevant part of it, to that firm.  We will write to you to confirm our actions and provide contact details of the firm concerned. 

Investigating your complaint

Your complaint will be investigated by somebody who is competent and as far as is possible by an individual who is unconnected to the subject of your complaint.  Your complaint will be investigated diligently and will be assessed fairly, consistently and promptly.

We may ask you to submit copies of documentation and may request further information from you to assist us with our investigation.  We will take into account any documents and/or information you may provide in relation to your complaint.

Keeping you informed

If your complaint cannot be resolved by the close of the third business day following receipt, we will ensure that you are kept informed of our progress with regards to the investigation into your complaint.

We will undertake a thorough investigation of your complaint. In the event that we have been unable to conclude our enquiries within an eight week period, we will write to you and let you know when we expect to be in a position to issue our Final Response letter.

If you are eligible, we will also provide you with details of your right to refer the matter to the Financial Ombudsman Service.    

Resolving your complaint

When we have finalised our investigation into your complaint, we will issue our Final Response letter.

Our final response will be: 

  • fair, clear and not misleading;
  • provide details of our investigation and decision; and
  • if relevant, include any offer of remedial action or the appropriate level of redress (or both).

If you are unhappy with our resolution to your complaint, you may be eligible to refer your complaint to Lloyd’s of London and/or the Financial Ombudsman Service.

Financial Ombudsman Service

You may be eligible to refer a complaint to the Service if you are: 

  • a consumer (a person acting for purposes which are outside their trade, business, craft or profession)
  • a micro-enterprise (a business which employs less than 10 people and has a turnover or annual balance sheet of less than €2m)
  • a charity which has an annual income of less than £6.5 million (or its equivalent in any other currency)
  • a trustee of a trust which has a net asset value of less than £5 million (or its equivalent in any other currency)
  • a buy-to-let consumer (in relation to consumer buy-to-let business)
  • a small business (a business which has an annual turnover of less than £6.5 million (or its equivalent in any other currency); and (i) employs fewer than 50 people; or (ii) has a balance sheet total of less than £5 million (or its equivalent in any other currency)
  • a guarantor.

Please note that if you wish to refer your complaint this must be done within 6 months of our Final Response letter, or you may lose that right.  Details of this right and an explanatory leaflet will be provided.

The Financial Ombudsman Service can be contacted as follows:

Post:                Financial Ombudsman Service, Exchange Tower, London E14 9SR

Telephone:     0800 023 4567 or 0300 123 9123

E-mail:             complaint.info@financial-ombudsman.org.uk 

Website:          www.financial-ombudsman.org.uk

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